Are Your Vendors ‘The One’ for You?
Here are just a handful of the questions you should ask vendors before signing a contract
Photos courtesy of Abby Brick Photography
Photos courtesy of Abby Brick Photography
The Basics
- Do you have our wedding date available?
- How do you price your wedding services?
- What is your payment/deposit procedure and cancellation policy?
- Is there anything we should know that we haven’t talked about?
Venues
- Is there a contingency plan for an outdoor venue in case it rains?
- How many people does the space accommodate?
- What kinds of services do you offer?
- What are the restrictions? (musician/DJ, external rentals and vendors, decorations, etc.)
- What hours does the rental cover and what time can other vendors start preparations?
- Who is in charge of the setup, breakdown, and cleaning of the venue?
- Are there any noise restrictions?
Photographers
- What types of wedding photography packages do you offer?
- Have you photographed at my venue before?
- Do you have a back-up plan if you get sick or have an emergency and can’t photograph my wedding?
- How and when will I be able to review the proofs?
- How many photographers will cover my wedding?
- What is your primary style?
- Can I view a full album from a wedding you have previously photographed?
Caterers
- How much time will you need for set-up and clean-up at our venue?
- How much space will you need at the venue?
- Do you charge a bulk fee or is it cost per person?
- Is there vegetarian, gluten, and dairy free options available for guests? (if needed)
- When will you need a final headcount?
- What are the portion sizes?
- What do you do with leftovers?
Music and Entertainment
- Can you play the songs that are important to us?
- Do you plan to use lighting or any other special effects?
- How many hours are included in the package?
- What’s your backup plan if there’s equipment malfunction?
- Do you use pre-determined set lists or do you take requests?
- Have you done events at my wedding venue before?
- How extensive is your song list? What genres can you cover?
Florists
- How would you describe your design style?
- Can I see photographs or live examples of your work?
- Will you be responsible for communicating with my venue about any restrictions they may have with decor and installation?
- Who will handle setup, delivery, and breakdown and how long will you need for both?
- What happens to the flowers after the wedding?
- Can you create sample arrangements?
- What other decor elements can you provide? Are they rentals?