Are Your Vendors ‘The One’ for You?
Here are just a handful of the questions you should ask vendors before signing a contract
Photos courtesy of Abby Brick Photography

Are Your Vendors ‘The One’ for You?

Formal Venue Scaled

The Basics

  • Do you have our wedding date available?
  • How do you price your wedding services?
  • What is your payment/deposit procedure and cancellation policy?
  • Is there anything we should know that we haven’t talked about?


  • Is there a contingency plan for an outdoor venue in case it rains?
  • How many people does the space accommodate?
  • What kinds of services do you offer?
  • What are the restrictions? (musician/DJ, external rentals and vendors, decorations, etc.)
  • What hours does the rental cover and what time can other vendors start preparations?
  • Who is in charge of the setup, breakdown, and cleaning of the venue?
  • Are there any noise restrictions?


  • What types of wedding photography packages do you offer?
  • Have you photographed at my venue before?
  • Do you have a back-up plan if you get sick or have an emergency and can’t photograph my wedding?
  • How and when will I be able to review the proofs?
  • How many photographers will cover my wedding?
  • What is your primary style?
  • Can I view a full album from a wedding you have previously photographed?

Cake Fancy DisplayCaterers

  • How much time will you need for set-up and clean-up at our venue?
  • How much space will you need at the venue?
  • Do you charge a bulk fee or is it cost per person?
  • Is there vegetarian, gluten, and dairy free options available for guests? (if needed)
  • When will you need a final headcount?
  • What are the portion sizes?
  • What do you do with leftovers?

Music and Entertainment

  • Can you play the songs that are important to us?
  • Do you plan to use lighting or any other special effects?
  • How many hours are included in the package?
  • What’s your backup plan if there’s equipment malfunction?
  • Do you use pre-determined set lists or do you take requests?
  • Have you done events at my wedding venue before?
  • How extensive is your song list? What genres can you cover?


  • How would you describe your design style?
  • Can I see photographs or live examples of your work?
  • Will you be responsible for communicating with my venue about any restrictions they may have with decor and installation?
  • Who will handle setup, delivery, and breakdown and how long will you need for both?
  • What happens to the flowers after the wedding?
  • Can you create sample arrangements?
  • What other decor elements can you provide? Are they rentals?