Are Your Vendors ‘The One’ for You?

The Basics

• Do you have our wedding date available?
• How do you price your wedding services?
• What is your payment/deposit procedure and cancellation policy?
• Is there anything we should know that we haven’t talked about?

Venues

• Is there a contingency plan for an outdoor venue in case it rains?
• How many people does the space accommodate?
• What kinds of services do you offer?
• What are the restrictions? (musician/DJ, external rentals and vendors, decorations, etc.)
• What hours does the rental cover and what time can other vendors start preparations?
• Who is in charge of the setup, breakdown, and cleaning of the venue?
• Are there any noise restrictions?

Photographers

• What types of wedding photography packages do you offer?
• Have you photographed at my venue before?
• Do you have a back-up plan if you get sick or have an emergency and can’t photograph my wedding?
• How and when will I be able to review the proofs?
• How many photographers will cover my wedding?
• What is your primary style?
• Can I view a full album from a wedding you have previously photographed?

Caterers

• How much time will you need for set-up and clean-up at our venue?
• How much space will you need at the venue?
• Do you charge a bulk fee or is it cost per person?
• Is there vegetarian, gluten, and dairy free options available for guests? (if needed)
• When will you need a final headcount?
• What are the portion sizes?
• What do you do with leftovers?

Music and Entertainment

• Can you play the songs that are important to us?
• Do you plan to use lighting or any other special effects?
• How many hours are included in the package?
• What’s your backup plan if there’s equipment malfunction?
• Do you use pre-determined set lists or do you take requests?
• Have you done events at my wedding venue before?
• How extensive is your song list? What genres can you cover?

Florists

• How would you describe your design style?
• Can I see photographs or live examples of your work?
• Will you be responsible for communicating with my venue about any restrictions they may have with decor and installation?
• Who will handle setup, delivery, and breakdown and how long will you need for both?
• What happens to the flowers after the wedding?
• Can you create sample arrangements?
• What other decor elements can you provide? Are they rentals?